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Warehouse and Dispatch Executive(M/F/D)

Job Description
Job Title: Warehouse and Dispatch Executive /s 
Location of Job: Dahej
Department:Supply Chain 
Reports To: HOS Logistics
Reported By: Direct : IC Warehosue  (FTE / Contract)
            IC Invoicing (FTE / Contract)
            IC Packing (FTE / Contract)
Indirect : None 
Purpose of the Job
Responsible for managing all logistics functions across the units, but are not limited to, planning, coordination, inventory control and distribution. Ensures that departmental and support personnel are focused on continuous improvement of products and processes.
Key Result Areas, Associated Responsibilities and Performance Indicators
Sr. NoKey Result AreasTasksPerformance Indicators
1Finshed Goods Delivery PlanDevelop monthly, weekly and daily dispatch plan in coordination with central planner, inbound officer and logistics manager.1. No. of deviations in dispatch plan
2. % overrun of budget
3. No. of times road permits are not available on time
Plan and schedule appropriate modes of transportation based on daily needs. Schedules the appropriate service line for the situation (across all modes and all trade lanes) to maintain a cost effective balance between service and cost of dispatch.
Communicate the dispatch plan to transporter before the planned dispatch.
Develop a tentative transport plan on a weekly basis. Calculate total volume product category wise and arrive at total vehicles required.
Review the Dispatch plan and monitor the same on daily basis.
2Logistics OperationsCheck and coordinate finished goods movement from production area to inbound warehouse as and when they are approved by Quality on a real time basis.1. No. of NCs received for Logistics section
2. No. of delays in the stock intake from production
3. Total logistics costs as a percentage of sales
Conduct root cause analysis and problem resolution for all logistics related operations.
Assist in developing internal communications and presentations related to key performance metrics, program updates and on-going program information.
Collect and consolidate logistics operations data to monitor performance and plan improvements and demand.
3Resource ManagementEstimate number of people required for each shift and control and manage movement of people in shifts.1. No. of delays in dispatch due to availability of carriers
2. Optimize Load Fulfilment (OLF) % to the carrier
3. Quantity of load per carrier
Ensure availability of good carriers for dispatch by coordinating with Distribution Team.
Allot and manage staff resources according to changing needs of logistics operations.
Estimate the number of material handling equipment(s) required for each shift and ensure their availability  by analysing the requirement and asking subordinates to generate requisition for equipments and other tools.
4Inbound ManagementEnsure the stock is arranged in the appropriate areas assigned to divisons and there is complete space optimization in the warehouse.1. Order to Delivery time
2. Supplier delivery dock-to-stock cycle time (hours)
3. Minimum stock level in warehouse
4. Inventory safekeeping cost as % of logistics cost
Monitor the quality, quantity, cost and efficiency of the movement and storage of goods in the warehouse.
Serve as liaison with all internal and external partners for daily operational activities.
Coordinate with key cross-functional partners to solicit customer and associate feedback to identify program improvement opportunities for implementation.
Ensure smooth operation of inbound activities.
5Outbound Management Ensure all trucks are loaded and dispatched as per the day's and week's plan.1. No. of transporters
2. Cost saved in transport contracts
3. Ontime value %
4. Total transport cost as % of delivered sales
Ensure smooth operation of transportation system and intervene wherever required.
Liaise and negotiate with customers and suppliers whenever required.
Assist in analyzing technology and distribution network trends and implement changes in department as instructed.
Ensure smooth operation of outbound activities.
6Continuous Improvement InitiativesIdentify continuous improvement initiatives for current processes.1. No. of improvement projects
2. % cost saved
Inspire team to work on improvement initiatives.
Seek feedback from Customers about their Satisfaction levels through a structured survey.
Manage the supply of logistics-related data to support customers in the day-to-day general areas of supply.
Work in coordination with various parties such as sales, field support and customer service to handle complaints.
Any other duties and responsibilities as assigned by Management from time to time
Job Specification
Educational QualificationAny GraduateAdditional Diploma in materials management or logistics management or SCM
Years of Experience4 - 7 years of experience in Supply Chain functionExperience in Chemical/Petrochemical/Refinery/Fertilizer industries.
KnowledgeKnowledge of Global Suppliers, ability to assess supplier capabilities, ability to develop suppliers, knowledge of policies, knowledge of methods of invoicing, knowledge of auditing, knowledge of legal terms and conditions of different countries, Knowledge of Inventory Management, Stock management principles, understanding of production plans, warehouse management principles, resource planning and management, proficient with MS Office and ERP, product knowledge, taxation rules, permits, value of product being handled, storage principles for space optimization for preservation of material, Knowledge of Slow moving, non-moving and fast moving goods, understanding of logistics management, distribution channels, etc.
SkillsInfluencing without authority, Interpersonal skills, Solution and problem-solving orientation, Comfort with ambiguity, Emotional Intelligence and Attention to Detail, Strong written, presentation, and communication skills, Analytical and problem solving skills, Exceptional organizational skills, Ability to think strategically and make innovative recommendations, High levels of integrity, autonomy, and self-motivation, Collaborative, Outcomes-driven and achievement-orientated, Excellent organisational, time management and co-ordination skills.

Mode: Full Time
Country: India
City: Dahej